Developing the Project Management Plan

Along with selecting a corridor and defining project goals and scope, it was essential to develop a plan for how the project would be managed going forward. Following systems engineering guidelines, the Connected Corridors team created the Project Management Plan (PMP), the primary planning document for the project. It describes what the project is to achieve; how and by whom; and how it will be reported, measured, and communicated.

Since the PMP is developed early in the project, it is possible—even likley—that information about project tasks, completion dates, and organizational structure will change as the project progresses. The PMP is thus normally viewed as a living document meant to be amended as needed over time.

Developed over several months with the collaboration, input, review, and approval of team members and stakeholders, the PMP specifies the following:

Project management approach General principles that will be followed for managing the project
Work breakdown structure Division of the project into tasks and subtasks; identification of key milestones and deliverables
Change management plan Principles and processes that will be used to review and track project changes to ensure that the project direction does not depart from the stated goals
Scope management plan Roles and responsibilities of the project partners regarding project scope, the control measures to verify that the scope is maintained, and the processes by which changes and the project scope may be reviewed and adopted
Schedule management plan Processes used to create a baseline schedule, monitor the project schedule, and manage necessary changes to the schedule
Communication management plan Framework for effective communications among the project partners throughout the life of the project
Cost management plan Processes that will be used to manage project expenditures and produce expense reports
Staffing management plan How the project manager will manage staff resources throughout the project
Quality management plan Activities that will be carried out to ensure that the project is satisfying the needs and maintaining the quality standards for which it was undertaken
Risk management plan Processes for identifying, assessing, mitigating, and monitoring the risks expected or encountered during the project’s life cycle
Procurement management plan Processes that will be used for managing procurements throughout the duration of the project, including identifying the items that may be procured, the types of contracts that may be used, the approval process, and the decision criteria

The PMP also includes:

  • Detailed breakdown and description of project tasks and subtasks
  • Project team directory
  • Roles and responsibilities
  • Organization chart
  • Risk registry

Click image to download the PMP